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What Is CMMS Software?

Basically, CMMS stands for Computerized Maintenance Management Software to which it’s a set of programs designed to enhance effectiveness and efficiency of maintenance activities. But numerous people are asking on what it exactly does. The answer lies on the features that it has.

Improving the maintenance effectiveness as well as efficiency can occur only when maintenance functions are monitored, scheduled and planned. With this being said, most of the CMMS solutions contain varieties of tools that assist in accomplishing this including work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

For people who are not IT oriented, CMMS system could be run on your company’s computers or perhaps, hosted or web based. We can’t deny the fact that there are benefits and drawbacks for each method but generally, web based CMMS is offering lower TCO or Total Cost of Ownership. As soon as CMMS solution has been implemented with the maintenance staff and management trained on using the program, work orders, work requests, preventive maintenance, inspections and repairs could be assigned, scheduled and processed.

By using mobile devices, the results are then transmitted to CMMS. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.

By means of streamlining work management process, maintenance staff effectiveness and efficiency are increased. Say for example that it is properly implemented, it is expected to gain approximately 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.

It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.

Meaning to say, CMMS solution gives maintenance and facility managers a better control of their maintenance management.